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Made a mistake? Form 1040X to the rescue
Uh-oh! You were slipping that W-2 copy into the drawer
when it caught your eye.
How could you have missed
that when you did your final
filing review and hit "send" or dropped your return in the mail? What can you do about it
now?
As it turns out, plenty.
The complexity
of the tax code, coupled with the frantic lives most of us lead, means that there
is ample opportunity for tax-filing
mistakes. Sometimes the mistakes could cost you, like forgetting to include
income earned on an investment account. Other times, it might lower your tax bill,
such as when you run across a forgotten receipt for a generous charitable contribution
you made.
Either way, the Internal Revenue Service provides
second chances to get your tax return right with Form
1040X.
This
X-file is normal
There's nothing supernatural about this X-file.
For a tax form, the 1040X is pretty easy to complete. Basically,
the IRS wants to know what you originally reported, what your corrected numbers
are and why you are making the changes. There's also a section for adding or subtracting
personal exemptions in case there was some confusion as to whether you properly
counted someone as a dependent.
And,
in most cases, you can change your filing
status, which could get you a bigger refund. For example, a new divorcee filed
this year as a single taxpayer. But that cost her some tax money because she's
got custody of the kids. She should have filed as a head of household, which would
have given her a larger standard deduction.
These are
the kind of things you definitely should correct with a 1040X, say tax experts.
Couples who filed separately
also can change a return to married filing jointly
so they can get some tax breaks not allowed
to separate filers. They can't, however, do
the reverse. Changing from joint to separate
filing after a return's deadline has passed
is not allowed.
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| Form 1040X filing tips |
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File a separate Form 1040X for each year you are amending. |
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Mail each form in a separate envelope. |
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Be sure to enter the year of the return you are amending at the top of the form. |
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Explain, as needed, on the back of the form the specific changes and reasons for each. |
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Attach any forms or schedules that are affected by the change. |
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Federal 1040 changes could affect your state taxes. Your state tax office will have information on how to correct your state tax return. |
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When
the IRS benefits
Taxpayers also should be diligent about correcting
their returns, even if it means they end up paying a bit more in taxes.
Why?
Because it's a pretty safe bet that the IRS is going to discover your error eventually.
If it's a simple addition or subtraction mistake, there's
no need to amend the return. The IRS says its computers will detect the error,
notify you and adjust your return automatically.
But if it's
something bigger -- you overlooked a Form 1099 for $1,500 you got from a freelance
house-painting job -- and you catch and correct it first, it could save you from
paying even more to the IRS.
The IRS may not penalize you for
this honest mistake, but it sure will collect
some interest on the proper amount you didn't
pay on time in the first place. The sooner you
correct the error, the less interest you'll
pay.
"We had one preparer who
filed a client's return," says Brenda
Schafer, CPA and Enrolled Agent with The Tax
Institute at H&R Block, "and then the employer
informed the person that he would be getting
a corrected W-2, so it had to be refiled.
"You just
want to be sure you have a
correct return," she
says, "whether it's in
your favor or not."
Year-round
amended filing season
Such corrections are a year-round occurrence,
but tax professionals say the need to amend a return often is discovered during
the following year's filing season.
"Sometimes when you're
having next year's return prepared," says Schafer, "the professional
says, 'Oh, you didn't tell me about that last time.'"
Then
there's the case where a little more knowledge can mean more tax filing work.
"We've
had people take income tax courses to help them do their own returns and pick
up items where they could or should amend a return," Schafer says.
Amending
time limits
But don't go searching through old files for ancient
tax returns in the hopes of possibly eking out a few more refund dollars.
The
IRS generally gives taxpayers three years after the original return's filing date
to make any changes with a Form 1040X. If you filed early, you get three years
from the return's due date to correct any errors.
Your window
to amend closes a bit if you didn't pay all the tax you owed when you filed. In
this case, you must revise your return within two years of the day that you finally
paid your full bill to Uncle Sam. If, however, the two-years-since-payment date
arrives after the standard three-year time limit, the IRS says you can amend your
return using the deadline that comes later. Similarly, if you paid your taxes
late, but not that late, and the three-year grace period provides you more revision
time, you can use it.
As for the actual filing, even if you regularly e-file, you'll have to send in a paper Form 1040X. The IRS is not yet equipped to handle this form electronically. Be sure to pay attention to the mailing addresses in the form's instruction book. Amended returns don't always go to the same IRS service center that processes regular returns.
Getting it right pays off
But don't automatically reject filing an amended
return out of fear of inviting an IRS audit.
Sure,
the IRS will take a close look at an amended return that's netting you a refund.
And that means tax agents could conceivably look at your original tax paperwork
in the process.
So why, ask hesitant amended filers, should
they invite the extra attention, especially if they file just within the three-year
amendment limit -- the same time period after which the original 1040 would be
off the tax examination radar?
"An amended return might
just draw attention to a return," says Schafer. "But, really,
people shouldn't be concerned. The main thing with tax filing
is to get it right."
And that
means getting it right any time.
| -- Updated: April 20, 2009 |
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